Documents and Records Controller

Wood is currently recruiting for a Documents and Records Controller to be based in Basra, Iraq to be based on a 28 Days on / 28 Days Off Rotation.

Responsibilities

Responsibilities

Document Management

• Receive, review, and process incoming technical documents.
• Ensure all documents are properly classified, labeled, and indexed.
• Maintain a structured and organized document filing system, both physical and electronic.
• Update and revise documents as necessary, following established version control procedures.

Document Control

• Implement and enforce document control policies and procedures.
• Monitor and track document revisions, approvals, and changes.
• Ensure that documents are accessible to authorized personnel while maintaining security and confidentiality.
• Conduct regular document audits to ensure compliance and accuracy.

Document Distribution

• Facilitate the distribution of documents to relevant stakeholders.
• Ensure timely delivery of documents to the appropriate recipients.
• Maintain distribution logs and records.

Quality Assurance

• Collaborate with departments to ensure that documents meet quality and compliance standards.
• Assist in maintaining documentation for quality management systems and regulatory requirements.

Archiving And Retrieval

• Establish procedures for document archiving and retention.
• Safeguard and archive historical documents as per company policies and legal requirements.
• Retrieve documents as needed for audits, reference, or other purposes.

Training And Support

• Provide training and support to employees on document control processes and systems.
• Address any document-related inquiries and provide guidance to users.

Technology Utilization

• Utilize document management software and tools to streamline document control processes.
• Stay updated on industry trends and best practices in document management technology.

Qualifications

Education: Degree in a relevant field

Technical Skills Required

• Minimum 5 years’ experience in document management or related field.
• Strong background experience using ACONEX.

Personal Skills

• Bi-Lingual (English / Arabic) ability is essential.
• Proven experience as a Document Controller or in a similar role.
• Strong knowledge of document management systems and software.
• Excellent organizational and time-management skills.
• Attention to detail and a commitment to accuracy.
• Knowledge of relevant industry standards and regulations (if applicable).
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.