Human Resources Administrative Assistant

SUMMARY: The Human Resources Administrator is responsible for providing administrative support to the Human Resources (HR) Department and operational support to employees, vendors and supervisors. The Human Resources Administrator provides high quality customer service and uses basic knowledge of HR policies, procedures, standards and legal requirements to respond to inquiries with a high level of accuracy.

THIS IS A TEMPORARY POSITION COVERING A LEAVE OF ABSENCE

Primary Duties And Responsibilities

• Assist in the preparing onboarding, off boarding, benefit packets or information to employees.
• Provide main support to front desk and cover as needed.
• Assist in the administrative coordination of the recruiting process and maintain applicant tracking system to include but not limited to job postings, reference checks, reports, background checks and drug screening.
• Partner with HR team to execute HR department goals, projects and daily work.
• Manage weekly HR communication and ensure timeliness of delivery to staff.
• Ensure filing is maintained weekly and employee’s files are accurately represented.
• Send performance evaluation (to include 90-day review) and guidelines and track mid-year and annual performance, 90-day reviews and exit interviews.
• Provide general administrative support preparing correspondence, forms and reports.
• Maintain up-to-date HR related information and master calendar on HR SharePoint.
• Maintain training calendar for the organization, assign and track training courses and assist with training preparation as needed.
• Assist with billing to ensure timeliness to Accounting.
• Assists in coordinating All Staff Meetings, town hall meetings, lunch and learns and other employee events. To include set up, beverages, food items, etc.
• Generate reporting as needed from HRIS for training, special projects, etc.
• Participates in special projects and other duties as assigned.

Required Knowledge, Skills And Abilities

• Basic knowledge of HR related laws and regulations.
• Demonstrated ability to deal with sensitive and personal information in a confidential manner.
• Strong verbal and written communication skills.
• Advanced proficiency in the use of Microsoft Office applications; especially in Outlook, Excel and Word.
• Strong interpersonal and problem-solving skills.
• Must be intuitively proactive with very strong attention to detail and highly accurate.
• Strong project management, organizational, documentation and record keeping skills.
• Ability to set up and maintain paper and electronic filing systems.
• Ability to switch gears, reprioritize and work with frequent interruptions.
• Energy, enthusiasm, flexibility, and a positive attitude.
• Utilize proactive approaches to problem-solving with decision-making capability.
• An established commitment to work collaboratively and harmoniously with CSF staff, colleagues, and stakeholders.
• A commitment to diversity and equal opportunity.
• Outstanding interpersonal, oral and written communications skills.
• Ability to travel up to 10% of the time. Must have a valid driver’s license, proof of insurance and reliable transportation.

Qualifications For The Position

• Bachelor’s degree (Human Resources, business management or related field) preferred.
• Three years related experience. Previous experience working in an HR department preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to constantly operate a computer and other office machinery. The ability to communicate information and ideas so others understand. Must be able to exchange accurate information. Frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

Employees need to use collaborative software in order to communicate with others and attend virtual meetings. Hybrid remote schedule may be available for this position. Employees must reside in the state of Washington or Idaho. Employees must be able to handle the stress that is involved in meeting strenuous and competing deadlines, working in high volume areas, and be flexible and able to interact with employees, students, and/or community partners of all levels. The work environment may be hybrid, remote or may require working from a regional office. This work environment is moderately quiet.

Condition Of Employment

The position may change based upon needs of the program and/or organizational needs and available funding. In compliance with federal and state regulations, College Success Foundation maintains a drug free environment and all successful applicants must pass a drug screen prior to hire. Employees of College Success Foundation and its subsidiaries must be able to successfully work in and promote a multicultural and diverse work environment.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

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