Administrative Assistant / Mitarbeiter/in Administration/Rezeption 80–100% (m/w/d)

The Receptionist Administrative Assistant is the welcoming face of the office, managing reception, calls, and messages efficiently. Responsible for diverse administrative support, including correspondence, database upkeep, and expense management, they also assist IT, Finance, Operations and HR departments.

Additionally, they oversee local office management, coordinating equipment contracts, suppliers, and ensuring office functionality. Reporting to the Travel & Assignment Supervisor, they operate standard office equipment and IT systems while arranging travel, meetings, and office incentives.

This person plays a crucial role in greeting Elliott customers and visitors with a friendly and courteous demeanor. They must maintain a professional appearance that aligns with our corporate image. Having a pleasant telephone manner, punctuality, and a commitment to exceptional customer service, both internally and externally, are vital. Careful attention to office duties, prompt execution of assignments, and maintaining confidentiality concerning sensitive information, including salaries, acquisitions, budgets, and business strategies, is imperative. Disclosure of such information could be detrimental to internal operations and competitive relationships.

Responsibilities

As a Receptionist Administrative Assistant your main responsibilities will

include:

• Welcomes and notifies visitors
• Handles incoming calls efficiently
• Manages mail and express shipment supplies
• Support contract signing and document logistics
• Coordinates office equipment maintenance and order office material
• Maintains reception area during guest visits
• Coordinates catering, hotel reservations and local logistics during guest visits
• Supports the Team in preparation for Team building events
• Organizes reception and kitchen area
• Undertakes assigned and additional duties: data bases, document administration
• Supports Dispatch operational department in high season and by request
• Participates in various training seminars:
• Gmail Training
• Japanese Culture Awareness
• Oracle Introduction
• Elliott procedures
• Customer Service Excellence
• Dealing with Difficult People
• Multitasking Receptionist Techniques
• Maintains communication with gate security for consistency
• Manages auditorium arrangements for meetings

Qualifications

As a Receptionist Administrative Assistant your skills and qualifications will ideally include:

• From 2-5 years’ clerical experience or certification in secretarial science
• Proficient in document administration, office, and database management
• Skilled in travel arrangements and logistics coordination
• Knowledgeable in office machines and general office procedures
• Fluent in English & German (additional languages advantageous)
• Experienced in diverse administrative tasks and business procedures
• Typing speed of approximately 60 wpm
• Proficiency in Microsoft Windows, Word, Excel, and PowerPoint
• Familiarity with ERPs preferred
• Capable of data entry and robust back-office administrative support
• Possesses multitasking, detail-oriented, and time management skills
• Proactive problem-solving abilities

Base Location

Lachen, Switzerland.

Work Schedule:

Part Time 2 days / week on Thursday & Friday. 16 hours / week.

Permanent position.

Salary:

Competitive salary and benefits package.

The world turns to Elliott.

Customers throughout the world choose Elliott for the design, manufacture and service of their critical rotating equipment. Elliott’s global service network routinely installs, overhauls, repairs, upgrades and rerates machines from any manufacturer. Customers everywhere turn to Elliott for precision engineering, extraordinary reliability and unparalleled service.

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