Part-time Programs Coordinator

The Institute of International Humanitarian Affairs is a multidisciplinary center reporting directly to the University Provost’s Office that combines cutting edge global research initiatives, and academic training of undergraduates, graduates, and humanitarian aid practitioners. Through our deep engagement with the humanitarian community, we serve as a bridge between academia and ground level humanitarian action.

Reporting directly to the Executive Director, the Programs Coordinator provides dynamic financial, research, and academic program administration for the Institute. The Programs Coordinator is a critical member of our New York based team, working with the Executive Director, Communications Officer, faculty, students, interns, and research fellows.

Essential Functions: The Programs Coordinator’s primary duties include, but are not limited to:

• Serves as lead administrative focal point on Institute budget and financial issues.
• Coordinates and processes all Institute budget accounts
• Interacts regularly with Fordham University administration and supports units to manage admission, registration, billing, IT, and other related matters.
• Conducts daily budgeting and accounting operations for the Institute’s grants, programs, and projects both domestically and internationally.
• Collaborates with the Executive Director on grant and partnership proposals with foundations, international nongovernmental organizations, UN agencies, and academic institutions domestically and internationally.
• Manages the administrative oversight of the Institute’s national and global humanitarian research, educational, and training programs.
• Collaborates with Institute staff and University personnel to develop strategic admissions and enrollment goal planning and implementation.
• Serves as the primary liaison for two Institute Master’s level academic programs, the International Diploma program, and non-credit programs.
• Provides vital support to the programs as a member of the admissions committee, advises prospective students, and supports through Fordham’s Office of International Services international student visa requirements.
• Manages administrative and logistical oversight for international course venues and external vendors to deliver humanitarian training programs successfully and seamlessly.
• Maintains student records and course materials and serves as the Institute’s key liaison with the Graduate School of Arts and Sciences, Enrollment Services, Student Accounts, and affiliated faculty.
• Manages the Institute’s student workers and provides onboarding to graduate students and research assistants.
• Performs other responsibilities, as needed, including, but not limited to, managing supplies, managing the Institute’s corporate email accounts, coordinating computer acquisitions and replacements, and space allocation.

Qualifications: Bachelor’s degree, minimum five years of demonstrated executive/administrative management experience, or equivalent combination of education and experience, high level of proficiency in all Microsoft Office Programs – Word, Excel, PowerPoint working knowledge and familiarity of finance and budget management; QuickBooks experience a plus, interest and knowledge of current political events and major actors in the field of humanitarian relief and response, potential for international travel, excellent organizational skills and attention to detail, strong interpersonal and problem-solving skills, ability to work independently and as part of a team on concurrent projects, ability to effectively multitask and prioritize.

This position is part-time and in person.

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