Violet Organization for Relief and Development
Job Title: Programs Manager
Close Date: 17/11/2023
Job Code: VI-HR-REC-2023-60
Location: Gaziantep
Job Purpose:
Leading Violet’s large-scale humanitarian portfolio in Northwest Syria across seven, often integrated, sectors (including FSL, ERL, SNFI, WASH, Health, Education, CCCM), by supervising the quality implementation of programs, leading program managers, and providing technical advice to both fields and headquarter teams. The Programs Manager is a critical leadership role responsible for planning, implementing, and overseeing the various humanitarian programs of Violet Organization for Relief and Development. This position involves effective program management, maintaining and building partnership relations, staff supervision, and ensuring the achievement of program objectives and strategies. The Programs Manager reports to the Interim Programs Quality Director and works in collaboration with other support functions to ensure successful program outcomes.
Key Responsibilities
Program Planning and Development:
• Lead on program strategies, goals, and objectives in alignment with the organization’s mission.
• Contribute to the proposals development, detailed program work plans and budgets to ensure efficient resource allocation.
• Maintain comprehensive program records, documentation, and databases.
Program Implementation and Monitoring:
• Oversee the implementation of all assigned programs, to ensure a principled, timely and cost-effective manner.
• Facilitate the project programs implementation between the operations department and the program staff for the whole project programs process including implementation and financial aspects.
• Supervise and guide the program staff in their implementation of program activities and outcomes to guarantee they meet quality and impact standards.
• Identify potential risks and challenges and develop strategies to mitigate them.
• Lead TPM processes for assigned projects in collaboration with the relevant program manager.
Partnership Management:
• Maintain positive relationships with partners and donors and maintain clear communication channels to ensure effective program delivery.
• Explore and assess new program opportunities, partnerships, and funding sources.
• Play a vital role in the Organization’s partnerships and Advocacy campaigns by representing the Organization in donor and partner meetings on high levels to advocate for the needs of the Syrian community.
• Follow up on donor and partner requirements and support the relevant program manager, if needed.
• If needed, support the program team on ad-hoc or irregular reports to the donor or partner.
Team Leadership:
• Supervise, mentor, and provide guidance to program staff, especially Program Managers (4 to 6 direct reports) and if needed to the field teams.
• Promote a positive and inclusive working environment that encourages team collaboration and professional growth.
• Uphold and champion principles of transparency, accountability, participation and ethical practices in program delivery.
Budget and Financial Management:
• Develop, monitor, and manage program budgets in accordance with donor guidelines and organizational policies.
• Ensure financial transparency and accountability in program spending.
Qualification (Education/Work Experience):
• Bachelor’s degree in a relevant field (e.g., International Development, Social Sciences, or Public Administration). Master degree is plus
• A minimum of 5 years of experience in program management within the humanitarian sector, preferably with a strong background in FSL, ERL and SNFI programs
• Familiarity with various donor compliance and reporting requirements.
• Proven record of successful proposal submissions for large-scale humanitarian projects.
Core & Managerial Competencies &Technical
Core Competencies
Communication
Planning and Organizing
Commitment to Continuous Leading
Stakeholders Orientation
Accountability
Technological Awareness
Supervisor/Managerial Competencies
Leadership
Vision
Empowering Others
Building Trust
Managing Performance
Judgment/Decision-making
Technical Competencies
Strong conceptual and practical understanding of the role and purpose of M&E and accountability for humanitarian organizations
Strong written and verbal communications skills required in English
Strong capacity for M&E analysis and research
Demonstrated capability to produce high-quality monitoring, evaluation, accountability, and learning reports
Ability to use MS Office programs, particularly Excel (advanced skills are an asset)
Knowledge of KoBo, GIS, and Power BI is considered an asset
English language required; Arabic and/or Turkish desirable;
Good organizational skills, time management skills, and an ability to prioritize multiple and demanding tasks
Adaptable, self-motivated, and willing to learn and take on extra duties as required.
Discrimination, Abuse, and Harassment Policy
Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.
How to apply
Interested candidates, please attach a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post.
Applications in languages other than English will not be reviewed: https://forms.violetsyria.org/jobs/vi-hr-rec-2023-60/
Only short-listed candidates will be contacted.